salary offset government travel card

Inappropriate use - Use of the IRS government credit card to make purchases not approved, funded and authorized by or in conformance with applicable IRS travel card and CBA guidelines. Lodging expenses are not authorized for local travel within a 40-mile radius of the employees official station or residence that is performed within one day and does not involve an overnight stay or lodging expenses. Throwawayab0407 Additional comment actions. If the CBA issued ticket is not used, the TMC will issue a refund automatically within 24 hours (no exchanges are permitted). Employees who are not eligible to receive a government travel card. GTCC bank will notify collection agencies and national credit bureaus when the account remains unpaid The government credit card contractor does not charge a fee for using the on-line payment feature; however, there may be a fee charged by the travel cardholder's financial institution. The government credit card contractor will reactivate a suspended travel card after payment has been received. Upon receipt of the travel card, travel cardholders must verify the accuracy of the information on the transmittal document and on the travel card. Smartpay Standard travel cardholders cannot request a travel advance. SUBJECT: Commercial Travel Management: DoD Government Travel Charge Card (GTCC) Program . The Federal Travel Regulation (FTR), 41 CFR Part 301-51.1 and 301-51.2, Paying Travel Expenses, requires use of the travel card for official travel unless the employee has an exemption. Government contract fares may not be used for personal travel. (8) IRM 1.32.4.2.4 (1), Cash from Automatic Teller Machines Access, added rental car gas to travel expenses that travel cardholders must pay for with their travel card. WebThe Act allows an agency to collect from an employee's disposable pay any undisputed delinquent amounts that are owed to a travel charge card contractor, upon written request Salary offset Safeguarding the government travel card and account number from unauthorized use. G. Limit travel advances to employees on the Agencys payroll (no invitational travelers). Assisting travel cardholders with travel card account maintenance changes. Managers or approving officials should review the TMC itinerary or invoice attached to the voucher to determine how the transportation ticket was purchased. Salary Offset Reporting System (SORS) - media.defense.gov L. No. Travel cardholders who use their government travel card for personal charges could be in violation of the Rules of Conduct. Employees who have received a written exemption from the mandatory use of the travel card from the director, Credit Card Services; and. Travel cardholders will receive a statement of account from the government credit card contractor if there is activity on the account or an outstanding balance. Automatic teller machine (ATM) - The contractor provides this service allowing cash withdrawals from participating ATMs. The statement of account will show the total amount due and the payment due date. 0000015604 00000 n Upon receipt of the required documentation, Credit Card Services will review the employee's travel card account history. GSA provides a list of participating states with their applicable forms. Indirect Travel - Personal and Official Travel Combined. Travelers who use the CBA cannot claim reimbursement for transportation and CGE fees on their travel voucher. Account maintenance changes include: Reactivating a closed travel card account. Charges: Misuse of Government Credit Card hb```b``9d31 +P#&B0l+%@sQF=I#0^cp&Q"2-*"B@ ysg(Df,V,-!0#N"L7%4.iqQ>7qZgaV!/iR:@jL:ar=NhIVfYg*6z. Travel cardholders will have approximately 45 calendar days to complete the training after being notified. Individually billed account (IBA) - A government contractor-issued travel card used by authorized individuals to pay for official travel and transportation related expenses for which the contractor (bank) bills the employee and for which the employee is liable for paying. The travel card cannot be used to pay for travel expenses of employees performing NTEU business unless the IRS has approved it. 498 0 obj <> endobj xref A. 0000005893 00000 n (10) IRM 1.32.4.2.7.2 (1) and (3), Dispute Process, updated the timeframe to notify the government credit contractor of a dispute from within 60 days to 90 days from the date of the statement on which the charge(s) first appear. 5514, DJMS-AC provides salary offset collections from members pay to non-DoD agencies (example: delinquent Government Travel Card bill). The option of consenting to an electronic review by the government credit card contractor is offered at the end of the travel card self-study training course. The system's split disbursement function allows travelers to allocate the payment of individual expenses directly to the government credit card contractor. INDEBTEDNESS TREASURY DIRECTIVE 74-12 | U.S. Department of the WebGovernment Travel Charge Card Program. 0000004334 00000 n A copy of the electronic statement of account may be enclosed with the remittance. Put the relevant date. (6) IRM 1.32.4.2.1.1 (4) h., Exemptions to Mandatory Use of Travel Card Policy, deleted text Employees who have relocated and staying in temporary quarters. Employees are required to use their government travel card for temporary quarters in accordance with the rules governing mandatory use of the government travel card. WebThe salary offset provision is currently being coordinated with our bargaining units as well. The Role of the Program Coordinator (A/OPC) | GSA Smartpay IRS employees should: Ensure the relocation authorization provides for house hunting and en-route travel. Changes are effective immediately after confirmation. The remaining charges should be paid by the statement of account due date. (3) IRM 1.32.4.1.6 (1) (d), Terms/Definitions, added the definition for Concur government edition (CGE) reservation fee. Duluth will then transfer the employee to the leisure desk to have an agent book the personal travel portion. 1. An employee who is expected to travel must obtain a government travel card unless exempt. All employees have the option to change the method and amount of payment (i.e., meals and incidental expenses not charged on the travel card). 0000019028 00000 n The ATM may be used three calendar days prior to the start of travel through the last travel day. If a reservation is cancelled prior to ticketing, no transaction fee is incurred. Approved (authorized) requests will route to the traveler's manager for review and approval of the trip. A travel card account with an unpaid, undisputed balance 61 days after the closing date is considered delinquent. endstream endobj 459 0 obj <. Page Last Reviewed or Updated: 29-Jul-2021, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Authorized Centrally Billed Account Users, Individually Billed Account Travel Card Program, Mandatory Use of Individually Billed Account, Exemptions to Mandatory Use of Travel Card Policy, Exemption for Mandatory Use for International Travel, Payment Sources for Travelers with Exemptions, National Treasury Employees Union Use of the Travel Card, Relocation Employees (Special Privileges), Cash from Automatic Teller Machines Access, Record Retention Period for Travel Card Documentation, Travel Vouchers: Relationship to Travel Cards, Payments Returned for Non-Sufficient Funds, Salary Offset for Undisputed Travel Card Debt, Authorized Uses of the Centrally Billed Account, Unauthorized Uses of the Centrally Billed Account, Centrally Billed Account Ticket Authorization Process, Treasury Inspector General for Tax Administration. Personal funds/personal charge card (except for purchases of common carrier tickets over $100). You owe money to the government and now they're taking it back. GTCC Regulations state that the card will be used by all DoD personnel (military or civilian) to pay for all costs related to official government travel, including meals. a. Instruction. Standard travel cardholders are not authorized travel advances from Electronic Travel System (ETS). Use of the travel card is mandated by the Travel and Transportation Reform Act of 1998 [PDF, 9 pages]. No transaction fee will be incurred and the fare will not be charged to the travel card. The government credit card contractor will not reinstate an account that has a history of payments returned for non-sufficient funds. Travel advance - A prepayment of estimated travel expenses paid to an IRS employee in advance of authorized official IRS travel. When the travel card is used to purchase common carrier transportation tickets through ETS and the trip is cancelled, if the reservation has not been ticketed, the travel authorization and reservation in ETS must be cancelled. If the credit does not post in the next billing cycle, the cardholder should contact the government credit card contractor to initiate a transaction dispute. The travel cardholder should prepare a travel voucher to claim reimbursement for the CGE fee. Other Miscellaneous Debts: Debts listed below are collected using the procedures in this paragraph. (12) IRM 1.32.4.2.7.4.2 (5), Making/Expediting Payment, deleted text Travel cardholders using this optional payment method will incur a transaction fee. 0000018936 00000 n Travel expenses charged to another business unit - The traveler's manager or approving official is responsible for ensuring the traveler has provided the correct funding codes in ETS or on the manual travel authorization form. (14) IRM 1.32.4.2.8.5 (1), Cancellation, updated timeframe for when the government credit card contractor will cancel a cardholders travel card account to 126 days from the closing date on the statement of account in which the delinquent charge(s) first appeared. Notifying the TMC and Credit Card Services if an authorized trip is cancelled. Travel cards with a balance due that remains unpaid for a period of 61 days or more from the closing date of the statement of account on which the charges first appeared are considered delinquent. The Military Services may further restrict/define this policy. trailer <<195A1B81E92C4F0BB0505D6B8FA21F5F>]/Prev 240088/XRefStm 1491>> startxref 0 %%EOF 485 0 obj <>stream *"r6f8QHYpYJ (PH$5rUL I\ZOH. 0000015512 00000 n The codes limit purchases to travel-related expenses. The billing cycle for travel cards closes on the third of each month. For more information regarding this policy or New employees who are exempt until they obtain a government travel card. If the account remains unpaid at 55 days, the government credit card contractor will send the travel cardholder a pre-suspension notification. Creditworthiness reviews are an important internal control to ensure that travel cardholders are financially responsible. 5514, Installment deduction for indebtedness to the United States. Standard travel cardholders can establish or change their cards PIN at any time by calling the government credit card contractor. Restricted travel cardholder - A travel cardholder who did not consent to an electronic credit check or had a credit score of less than 660. %PDF-1.4 % The term "individually billed" account is synonymous with travel card, credit card, government issued travel card and IBA. Employees who combine personal travel with official travel must call Duluth at 866-442-9925. Primary Stakeholders: The CFO, Credit Card Services, travel cardholders, CBA users and managers. 1.32.4 Government Travel Card Program | Internal Responsibilities for IBA and CBA accounts include: Providing guidance and direction to travel cardholders and managers. The travel card can only be used for official government travel and travel-related expenses while in official travel status. The travel card can be used to purchase fuel for a privately-owned vehicle (POV) for travel between places of official business or other authorized points no more than one calendar day prior to the start of official travel through one calendar day after the official travel ends. The IRS has implemented split disbursement and salary offset procedures for the government travel cards. government travel card The PIN will be used at chip enabled merchant terminals and for standard travel cardholders to obtain cash from the ATM for official IRS travel expenses that cannot be charged using the travel card. A rolling 12-month period begins in one month and concludes 12 months later. When travel is not being charged to the traveler's home organization, the correct funding codes must be obtained from the organization funding the travel. The following payment sources for allowable travel expenses are authorized for travelers who receive an exemption from the mandatory use of the travel card: CBA (for common carrier transportation expenses only). More Information is available on the IRS Source website by, selecting Incorrect charges. The traveler must provide the following information immediately after the trip is cancelled: Date the TMC confirmed cancellation and/or date paper ticket was returned for refund; and. 0000000856 00000 n Information is available on the IRS Source website by, selecting Travel Voucher Considerations. The cardholder must contact the hotel to cancel their reservation. H\0 R)t,} N ""o_?x8vc_.muppm$][5$i|zp;v>l\3O=0 Mn[K,Uy|~Fo}0V5$Um-IO5&KZk~j&y0MddS~EF99,d{+YF608t.\sJ~,t8BA t8BA t8y]&M 7an r#7OOOOOOOOOOOOOOOOOOO77eU=f}E}ek{L.B"e&TfD=Lt!o7o7o_N1f0_d. The objectives of refresher training are to: Ensure all travel cardholders are made aware of current program rules, regulations, guidelines and changes. Employees may not use their government travel card for any alcohol and alcoholic beverage for which a separate charge is made. Travel cardholders receive a statement from the government credit card contractor if there is activity on the account or an outstanding balance, unless the travel cardholder has selected "Go Paperless" on the government credit card contractors website. A traveler who has a travel card cannot use the CBA unless they meet one of the following exceptions: Incur foreign travel transportation costs. This coverage will be secondary to the Common Carriers liability and only for the amount not covered by them. The IRS exempts the following groups of travelers from the mandatory use of the government travel card: Employees who have a government travel card application pending. The accuracy of the assigned MCC is the function of the merchant and MasterCard. Standard travel cardholder - A travel card applicant who agreed to an electronic credit review and had a credit score of 660 or more. The travel cardholder is the only authorized user of the travel card and is responsible for safeguarding the travel card and account number to minimize the opportunity for theft or unauthorized use. Credit Card Services is responsible for reviewing travel card transaction reports to ensure charges are appropriate and business-related. The collection of an undisputed, delinquent travel card amount via direct deduction from a travelers payroll account. Requests for MCC changes for miscellaneous expenses (non-travel related expenses for lien fees, investigator expenses, administrative summons expenses or Right to Financial Privacy Act expenses) on a restricted travel card account will not be considered. 0000006490 00000 n 0000001857 00000 n Identifying "CBA" as the method of payment for transportation costs charged to the CBA when filing travel vouchers. Reviewing the activity on the CBA to ensure: 1) travelers are not seeking reimbursement for CBA charges; 2) erroneous/duplicate charges are identified and resolved; 3) all charges are for travelers authorized to use the CBA for official government travel.

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